Services → Custom Systems & Internal Tools
CUSTOM SYSTEMS & INTERNAL TOOLS
Stop Running Your Business on Spreadsheets
You've outgrown the tools you started with. Your team is spending hours on manual work that software should handle. We build the internal systems that let your business actually scale.
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THE PROBLEM
You don't have a people problem. You have a systems problem.
Your team isn't slow — they're stuck. Stuck toggling between spreadsheets, email threads, and WhatsApp groups trying to keep everything from falling through the cracks. The problem isn't effort. It's infrastructure.
Most businesses hit this wall between 5 and 20 clients. The tools that got you here — Google Sheets, shared drives, manual follow-ups — can't take you where you're going. You need a system built around how your business actually works.
WHAT WE ACTUALLY BUILD
Four types of systems. All built around how your business works.
Client & Case Management Portals
If your business manages clients through a process — applications, onboarding, case files, ongoing service — we build you a dedicated portal where everything lives. Clients log in, see what's needed, upload documents, and track progress.
Best for: Immigration · Legal · Financial Advisors · AgenciesSecure portals with real-time case tracking
Document Management & Workflow Systems
Chasing documents over email is one of the most common time-drains in service businesses. We build systems where document requests are structured, tracked, and visible — with automated reminders so your team doesn't follow up manually.
Best for: Any business collecting documents from clientsStructured requests with automated reminders
Internal Operations Dashboards
If your business generates data — job statuses, metrics, team performance, pipeline health — that data shouldn't live in five tools that don't talk to each other. We build dashboards that pull everything into one view.
Best for: Property managers · Logistics · Operations-heavy businessesOne view for all your operational data
Task & Deadline Management Systems
Built for businesses where missing a deadline has real consequences — permit deadlines, legal filing dates, service SLAs. Every task assigned, every deadline surfaced, every risk escalated automatically.
Best for: Immigration · Legal · Project-based businessesAutomated escalation before deadlines hit
FEATURED WORK
From managing 10 clients to 30+ — without adding staff
How we built a custom client management system for an immigration consultancy that transformed how they handle cases, documents, and deadlines.
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INVESTMENT
Transparent pricing. Clear scope.
Every project starts with a fixed-scope proposal. No hourly billing surprises. You know what you're getting, what it costs, and when it'll be done.
STARTING SCOPE
$2,500 CAD
Starting from
- ✓ Single-function tool
- ✓ 3–4 week build
- ✓ 1 user role
MID-RANGE
$4,000 – $8,000 CAD
Multi-feature system
- ✓ Client-facing portal
- ✓ Multiple user roles
- ✓ 6–10 week build
DONE-FOR-YOU
$1,500 CAD
Starting from
- ✓ Pre-built system
- ✓ Adapted for your business
- ✓ 1–2 week deployment
Not sure which fits? The discovery call will make it clear immediately.
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